Forms and resources
Programs that have not developed their own forms may download and use these. Many are fillable after download.
University policies
- VT Policy 4815, Minors at Virginia Tech.
- VT Policy 4330, Guidelines for the Use of Volunteers.
- VT Policy 1025, Harassment, Discrimination, and Sexual Assault
- VT Policy 1026, Title IX Sexual Harassment and Responsible Employee Reporting
Forms for participants and staff
- Minor Emergency Contacts and Health Form. Required health history for each minor participant.
- Program Staff Emergency Contacts and Health Form. Required for all adults and volunteers.
- Minor Code of Conduct. Behavior expectations for participants.
- Adult/Volunteer Standards of Behavior. Required signature for all adults working with minors.
- Minor Medication Form. Required when a minor brings medication to a program.
- VT Image and Release Form. Photo and media permission.
Forms for program administrators
- Camp/Event Safety Information Form. Notifies emergency personnel of group visits.
- Registration and Compliance Checklist Form. Track completion of every 4815 requirement.
- Risk Management Planning Worksheet. Pre-program risk assessment.
- Reporting Requirement Cheat Sheet. One-page reporting reference for staff.
- Accident Reporting Form. For injuries or incidents during a program.
- Volunteer Position Analysis and Description Form. Define volunteer roles before recruiting.
- Volunteer Application/Information Form. Standard volunteer intake.
- Emergency Procedure Reference Cards. Printable cards for staff.
- Guidelines for Virtual Meetings and Programs. Requirements for online programming with minors.
- Guidelines and Resources for the Protection of Minors Involved in University Programs. Full guidance document.